Town Council Agenda Posted

Note: Meeting will be shown on Comcast Channel 96 and at U-Verse 99 on Wednesday, February 2nd at 6:00 p.m. and Sunday, February 6th at 6:00 p.m.

 6:45 P.M. Public Hearing

 To authorize the Town Council to award a lease agreement for three years to  purchase one John Deere 310SJ and one John Deere 410J backhoes from W.I. Clark of Wallingford, CT utilizing GSA contract # GS-30F-0013U.

 TOWN OF BERLIN

TOWN COUNCIL MEETING

Tuesday, February 1, 2011

Town Council Chambers

7:00 P.M.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

 ROLL CALL

 AUDIENCE OF CITIZENS

 MEETING AGENDA – Immediately Following the Audience of Citizens

 CONSENT AGENDA:

1. Topic re: Accept donations totaling $6,830.84 to the Community Services Agency Fund. – Community Services
2. Topic re: Accept donations totaling $50.00 for Berlin-Peck Memorial Library. – Berlin-Peck Memorial Library
3. Topic re: Accept this donation in the amount of $100.00 and deposit it in the DARE (Drug Enforcement, Operating Materials) Account. – Police Department
4. Topic re: Authorize the Town Manager to enter into a farm use License Agreement (in the form per the attached sample) with Ryan Matson for the portion of the property across from Berlin High School on Patterson Way that is appropriate for farm use. – Town Manager
5. Topic re: Approve the wavier of greens fees for the Connecticut State Woman’s Amateur to be held at Timberlin Golf Course August 15, 16, 17, 2011.  Also approve the resident rate for all practice rounds associated with The 2011 Connecticut State Woman’s Amateur. – Golf Course
6. Topic re: Confirmation of the Town Manager’s appointment of Jon Paul Demko, Old Wood Rd., Berlin to serve a two year term as the Town’s Citation Hearing Officer from February 1, 2011 to January 31, 2013. – Town Manager
7. Topic re: Approve the purchase of the SNAP Health Center Records Program for an amount not exceed $5,113.50 and transfer $5113.50 from Contingency to the School Nursing Software Account. – VNA
8. Topic re: Approve the use of Timberlin Golf Course for the Connecticut PGA Junior Tournament on Tuesday, July 5th and Wednesday, July 6th, 2011.  Also approve the Connecticut PGA requested fee structure for 9 and 18 holes of $15 and $23 respectively. – Golf Course

NEW BUSINESS:

1. Topic re: Adopt the attached “Resolution Making Certain Findings with Respect to Unexpended Bond Proceeds of the Town and Appropriating Said Proceeds for Capital Purposes.”  Transfer the existing appropriations of $53,000 in Fire Truck Vehicle Reserve and $10,864.11 in Fire Protective Clothing to the Townwide Vehicle Reserve account in the Capital Non-Recurring Fund in order to fund the first year lease payments for the backhoes with remaining proceeds to be applied toward the future purchase of the highway department pick-up truck.  Also transfer $26,513.66 in interest allocation from the Sand and Salt Shed account to the Townwide Vehicle Reserve account to be applied toward the future purchase of the highway department pick-up truck. - Finance Department

1. Topic re: Approve entering into 3 year lease agreement with John Deere Credit to lease two backhoes at an annual cost of $61,649 per year for three years.  Approve payment of first year lease payment of $61,649 from Vehicle Reserve Account in the Capital Non-Recurring Fund. - Municipal Garage

1. Topic re: Consider and act upon the following proposed resolution entitled, “Resolution Providing for Referendum Vote on the Renovation and Expansion of Berlin High School.” – Town Clerk

1. Topic re: Waive the Town of Berlin purchasing requirements and purchase two 2011 Ford Crown Victorias from Morande Ford of Berlin, CT for a cost not to exceed $46,400, since this is in the town’s best interest. – Municipal Garage 

1. Topic re: Transfer $7800 from the Golf Cart Lease account into the Computer Support account.  Also approve the purchase of the software and hardware package from Fore! Reservations in an amount not to exceed $7,800. - Golf Course

1. Topic re: Refer the matter of constructing a parent drop-off loop at Griswold Elementary School, 133 Heather Lane to the Planning and Zoning Commission for an 8-24 Review as per the Connecticut General Statutes.  Also authorize the Town Manager to enter into a contract agreement #2011-11 using the attached consulting agreement form with M.R. Roming Associates, P.C. of West Hartford, CT, for engineering and consulting services related to the Griswold School Parent drop-off Loop Project for a fee not to exceed $20,000, subject to Corporation Counsel’s contract review and contingent upon a favorable 8-24 decision. - Public Works

1. Topic re: Accept the three 20’ Water Easements and three 20’ Sanitary Sewer Easements as shown on the maps entitled EASEMENT MAP, SANITARY SEWER AND WATERLINE” Regency at Berlin, Sheets 1 through 4 dated 2-25-2010 prepared by ESE Consultants, Inc, Perryville Corporate Center III, PO Box 4002, Clinton, NJ 08809-4002 in favor of the Town of Berlin which maps shall be filed in the Berlin Land Records.  Also authorize the Town Manager to execute the attached Water and Sewer Easement Documents for the Regency at Berlin Project, Schedule A2. – Water Control

1. Topic re: Authorize the Town Manager to award the contract #2011-16 for supply and installation of level monitoring instruments for Lamentation Water Tank, to the lowest bidder, Knapp Engineering of Prospect, CT  for $19,785.00 utilizing funds from the Water Control Capital Expenditures account subject to Corporation Counsel review of the Contract Agreement. – Water Control

APPOINTMENTS:

1. Berlin Cemetery Committee - Anthony DeGrandi’s (R) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2017. Can be filled with a D, R or U.

1. Board of Ethics – Jim O’Donnell’s (R) term expires on January 31, 2011. He has served for (6) six consecutive years so he can not be reappointed according to Section 8-19 of the Berlin Charter. His replacement term would be until January 31, 2014. Can be filled with a D, R or U.

1. Board of Ethics – James McNair’s (D) term expires on January 31, 2011. He has served for (6) six consecutive years so he can not be reappointed according to Section 8-19 of the Berlin Charter. His replacement term would be until January 31, 2014. Can be filled only with an R or U if above appointment is filled with a D.

1. Board of Ethics – Alternate – Daniel Dilzer’s (R) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2014. Can be filled with an R or U.

1. Central Connecticut Regional Planning Agency – Dennis Kern’s (D) term expired December 31, 2010. Reappointment or replacement term would be until December 31, 2012. Can be filled with a D or U.

1. Central Regional Tourism District Board – Marilyn M. DeMaria has resigned as the Town of Berlin representative on the board. An appointment needs to be made to fill that position and it is an open ended term.

1. Commission for Persons with Disabilities – Vacancy – Term would expire on January 31, 2012. Can be filled with a D, R or U.

1. Commission for Persons with Disabilities – Robert R. Dombrowski’s (D) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2014. Can be filled with a D, R or U.

1. Commission for Persons with Disabilities – Pamela DonAroma’s (U) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2014. Can only be filled with an R or U if both appointments above are filled with a D.  If only one appointment is filled with a D, then this appointment may be filled with a D, R or U.

1. Conservation Commission – Alternate – Frederick M. Raap’s (D) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2016.  Can be filled with a D, R or U.

1. Conservation Commission – Alternate – Joseph Mazza’s (R) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2016. Can be filled only with an R or U if above appointment is filled with a D.

1. Economic Development Commission – Vacancy – Term would expire on January 31, 2015. Can be filled with a D, R or U.

1. Economic Development Commission – Peter Campanelli’s (R) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2016. Can only be filled with an R or U if the appointment to fill the vacancy is filled with a D.

1. Economic Development Commission – Chris Rose’s (R) term expires on January 31, 2011.  Replacement term would be until January 31, 2016. Can only be filled with an R or U if either of the above appointments is filled with a D.

1. Historian – Kathleen L. Murray’s (R) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2016. Can be filled with a D, R or U.

1. Historic District Commission – W. Brendan Rudge’s (U) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2016. Can be filled with an R or U.

1. Historic District Commission – Alternate – Robin Evan’s (R) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2016. Can be filled with an R or U.

1. Inland Wetlands & Water Courses Commission – Vacancy – Term would expire January 31, 2013. Can be filled with a D, R or U.

1. Inland Wetlands & Water Courses Commission – Michael Balinskas’s (R) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2014. Can be filled with a D, R or U.

1. Inland Wetlands & Water Courses Commission – Alternate – Mark Rochette’s (D) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2014. Can be filled with a D, R or U.

1. Inland Wetlands & Water Courses Commission – Alternate – Steven Alessi’s (U) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2014. Can be filled with an R or U if above appointment is filled with a D.

1. Berlin-Peck Memorial Library Board – Carol Welz’s (R) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2014. Can be filled with a D, R, or U.

1. Berlin-Peck Memorial Library Board – Elizabeth M. Bennett’s (R) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2014. Can be filled with only an R or U if above appointment is filled with a D.

1. Berlin-Peck Memorial Library Board – Sharon Powell’s (U) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2014. Can be filled with only an R or U if either of the above appointments is a D.

1. Parks and Recreations Commission – Don Dellaquila’s (D) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2014. Can be filled with a D, R or U.

1. Plainville Area Cable Television Advisory Council (PACTAC) – Vacancy –  Term would expire on June 30, 2011. Can be filled with a D or U.

1. Planning & Zoning Commission – Gary Marzi’s (U) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2016. Can be filled with a D, R or U.

1. Planning & Zoning Commission – Mark H. Kaczynski’s (U) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2016. Can be filled with a D, R or U.

1. Planning & Zoning Commission – Alternate – Keith R. Bostrom’s (U) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2016. Can be filled with a D, R or U.

1. Public Building Commission – Peter Niro (D) resigned January 5, 2011. His term expires on January 31, 2015. Can be filled with a D, R or U.

1. Veterans’ Commission – John Aguzzi’s (U) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2014. Can be filled with a D, R or U.

1. Veterans’ Commission – Bruce A. Trevethan’s (D) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2014. Can be filled only with a D or U if above appointment is filled with an R.

1. Berlin VNA- Bernadine Luddy’s (R) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2014. Can be filled with a D, R or U.

1. Berlin VNA – Paula Alkas’s (U) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2014. Can be filled with a D, R or U.

1. Berlin VNA – Ellen Frederick’s (D) term would expire on January 31, 2011. Reappointment or replacement term would be until January 31, 2014. Can be filled with a D, R or U.

1. Berlin VNA – Nancy D. Baccaro’s (D) term would expire on January 31, 2011. Reappointment or replacement term would be until January 31, 2014. Can be filled with a D, R or U.

1. Water Control Commission – Alternate – James Blanchette’s (R) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2014. Can be filled with a D, R or U.

1. Water Control Commission – Alternate – Frank Horbal’s (U) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2014. Can only be filled with a D, R. or U.

1. Youth Service Advisory Board – Service Consumer – Vacancy – Term would expire on January 31, 2013.

1. Youth Service Advisory Board – Youth – Maggie Frederick’s term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2014.

1. Youth Service Advisory Board – Service Consumer – Nakul Havnurkur’s term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2014.

1. Zoning Board of Appeals – William H. Traverse’s (D) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2016. Can be filled with a D, R or U.

1. Zoning Board of Appeals – Alternate – Ryan T. Zelek’s (D) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2016. Can be filled with a D, R or U.

1. Zoning Board of Appeals – Alternate – Theresa Balavender’s (U) term expires on January 31, 2011. Reappointment or replacement term would be until January 31, 2016. Can be filled with only a D or U if the above appointment is filled with an R.

TOWN MANAGER’S REPORT:

SPECIAL COMMITTEE REPORTS:

COUNCILORS’ COMMUNICATION:

ACCEPTANCE OF MINUTES: January 4, 2011

EXECUTIVE SESSION:

1. Real Estate – C.G.S.S. Sec. 1-200 (6) (D) discussion of the selection of a site, sale or purchase of real estate by the Town – 901 & 913 Farmington Avenue

ADJOURNMENT